If anybody tells you that outsourcing is a lot of work, you can be sure that they make it sound much more complicated than it really is. Outsourcing is as simple as hiring someone to do a specific job for a specific period of time. You do it when you need to ease the workload for your in-house expert engineering team, or anytime a project requires a talent or skill set your company doesn’t currently have.
Table of contents
- Outsourcing is an option
- You find your companies lacking certain engineering skills
- The task in question isn’t actually part of your business's core activities
- Or, the tasks are actually easy, but time-consuming
- It’s time to scale up the business
- You’re struggling with time management
- The business needs to reduce operational cost
- You’re in desperate need for innovation
- How Cad Crowd Can Help
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Outsourcing is an option
Outsourcing is neither the answer to every problem nor the only way to improve your engineering business. Also, no one can tell you whether you should embrace it wholeheartedly or avoid it at all costs, but there are certain signs to tell you that it might be time to reach out to outsourcing companies.
You find your companies lacking certain engineering skills
No one knows better than you that “engineering” is a broad term. An engineering firm might do its business in architectural projects, automotive designs, civil constructions, IT infrastructures, electronic products firms, medical devices, footwear, fashion accessories, or just about anything else you can think of. No matter the company and regardless of what industry it’s in, chances are it has a team of engineers of different specializations on the payroll. In other words, there’s a team of engineers behind nearly everything it sells. And unless you run a pretty massive corporation that makes products in every category, you probably don’t have engineers from every single specialization.
Sometimes, you may come across a project (or a portion of a project) that necessitates an engineering skill you currently don’t have in-house. For instance, your company mainly produces mechanical toys, but at the moment, you’re planning to penetrate the RC cars market for the first time. As experienced and talented as your existing team of mechanical engineers might be, it’s probably best to leave the electronics design (for the remote controls and the toy cars as well) to an expert electrical engineer. The only problem is that there’s no electrical engineer in your team. Instead of going through all the troubles of hiring another full-time employee, outsourcing is more practical and less expensive.
The task in question isn’t actually part of your business’s core activities
Let’s say you’re in a furniture business. Most of what you sell include handcrafted chairs, tables, cabinets, nightstands, bedsteads, doors and windows made primarily of wood and metal. One day, a client wants you to build a completely “custom” furniture set for a freshly renovated home. This is an unusual project for you because most of the time you sell products of your own designs. Since you have to build the products based on the custom specification given to you by an interior designer, you also need to produce millwork drawings.
Mind you, millwork drawing isn’t actually a recurring task on your part, but you need it in this case nonetheless. And because it’s not a recurring activity, you have little reason to put someone on your payroll for the task when there’s not enough for them to do the rest of the year. You need a drafter to produce the drawing at the moment only, not all the time. You probably have a mechanical engineer or two in your team, but none of them have any experience producing an actual millwork drawing. For this project only, you must produce and send the drawings to the designer, but then again, it’s not part of your main business activities. So, outsourcing is the clear solution here.
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Or, the tasks are actually easy, but time-consuming
These tasks can be anything from keeping tabs of the to-do list to maintaining social media presence. They’re not exactly difficult, but you just can’t find the time to work on them on a regular basis. For example, making appointments with potential clients doesn’t seem like much, but it’s still an important thing to do. The same thing applies to maintaining your website or social media. Remember that posting a weekly update of your products, uploading pictures of new designs, and replying to comments on your YouTube channel are also parts of your business marketing strategy.
In the middle of a hectic workday due to a looming deadline and all that, is it reasonable to expect an engineer to take photos and edit videos for social media posts? No, it isn’t. Can they do that? Of course, they can. But it’s not a question of whether they can – it’s about whether they should. Asking an experienced engineer to handle social media marketing is an inefficient use of resources. You don’t want a mechanical engineer to get busy with Twitter and YouTube, when you can use the expertise for bigger, more challenging tasks instead. So, why don’t you just outsource the marketing parts to a specialist?
It’s time to scale up the business
While it’s always exciting to finally come across the opportunity to scale the business up, you can’t help but to feel a bit overwhelmed by the prospect of handling much more projects than what you’re accustomed to. As your business grows, there will be new challenges and obstacles along the way, but the most difficult part usually happens during the transition period as you’re scaling up. Suddenly you find yourself in need of a bigger engineering team, and there’s no way you can get new hires quickly enough to fulfill the demand.
Suppose you run a startup architectural firm that specializes in small to medium-sized houses. After a few years in the business, your reputation is moving up in the world. More orders are coming in; some of them involve building bigger-than-average houses. It’s the kind of opportunity you’ve been waiting for a long time, but at the moment, with your existing team of engineers, there’s no way you’re going to get the job done on time. Because hiring new people is a slow process and that you need the reinforcements today, outsourcing some of the tasks to a team of experienced engineers is the obvious answer to the challenge. This is how you can maintain the momentum and make progress without getting overwhelmed by the additional workload.
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You’re struggling with time management
Any business has its ups and downs. There are times when you have a good sales number, but there are also those weeks when the business feels like it’s as slow as it can get. But when the latter happens more often than you expect, numerous factors could be at play. It takes a little bit of investigation to pinpoint the exact problem, but if it turns out that clumsy time management is the culprit, you probably stand a good chance at fixing it by hiring an external firm to assist with productivity.
Although poor time management probably doesn’t cause too much trouble at the beginning, leaving the issue unaddressed can negatively affect sales. You have a pile of unfinished projects on the desk, and the pile just keeps getting higher, even if it seems like you work overtime every day. Outsourcing doesn’t necessarily mean handing over an entire project or two to an external firm. You’re still in complete control of what tasks to outsource and what duties for the internal team to handle. Ideally, the in-house engineering team takes care of the most important parts of the job, whereas the external firm works on minor chores. For example, in an architectural project, the in-house team determines the style, design, construction planning, and budget calculation, while the external team does the on-site survey and 3D rendering services.
The business needs to reduce operational cost
One of the most common misconceptions about outsourcing is that it tends to add business operation cost. In reality, it’s the exact opposite. Everybody knows that cost reduction is among the main advantages of outsourcing. When you’re working with an outsourcing partner, you pay for what you need when you need it. If some external talent can get the job done, you save money by not keeping anyone (to do the same job) on your payroll. This is especially true when business is slow.
For instance, you’re hired to do an interior renovation project on a medium-sized house. You have a small team of engineers to handle everything, except the 3D floor plan services. It all comes down to several options: you hire a full-time 3D render artist, you invest in training, or find an external talent to produce the image. Needless to say, the last option is the quickest and most practical. If you’re doing it right, you can even get an experienced outsourcing partner to produce professional-quality rendering – all without spending too much money.
You’re in desperate need for innovation
When your engineering team has been working on the same kind of projects or designs over and over again for many years, there are times when the company feels like it’s not moving toward innovation. It’s true that you should not fix what’s not broken, but sometimes that’s exactly what you need to do to be innovative. A fresh perspective is hard to come by when you’re an insider. You’re too close to the job to the point where you just can’t afford to think outside the box. At the same time, it shouldn’t come from someone who’s too far detached from the job because it might miss the mark as well. The fresh perspective must be from an experienced professional (or an expert if you like, in the engineering industry) who also understands the market. You might hire this person to function as a consultant, an educator, or a mentor to get the creative mindset moving along in the company.
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How Cad Crowd Can Help
Outsourcing might sound scary, and even more so if you haven’t done it before. Here at Cad Crowd, we strive to make things simple and easy for our clients. We help you connect with thousands of experienced professionals and experts from all industries to help you tackle various challenges, ease the workload, and propel your engineering business toward improvements. Give Cad Crowd a call today, and we’ll give a detailed walkthrough on how we get things done and how you can benefit from our partnership.
